How to add a user to Microsoft 365: A step-by-step guide

Microsoft 365 for more productivity and organisation

Microsoft 365 is a powerful tool that helps companies get organised and be more productive. In this guide, you will learn how to add a user to Microsoft 365 add - a simple process that gives employees and colleagues access.

Overview of Microsoft 365

Microsoft 365 offers an impressive productivity suite with a wide range of features, including Collaboration, data security and cloud-based storage. In addition, Microsoft 365 offers different subscription plans for individuals or organisations. Whether you're a student or a professional, there's a plan for you.

Step 1: Access to the Microsoft 365 Admin Centre

To access the Microsoft 365 Admin Centre smoothly, start by logging in to your account. Once logged in, you can navigate effortlessly through the Admin Centre dashboard.

Login to the Microsoft 365 Admin Centre

To log in to the Microsoft 365 Admin Centre, follow these brief instructions:

1. Open your browser and go to the Microsoft 365 Admin Centre website.
2. Enter your Microsoft 365 admin email address or user name on the login page.
3. Enter your password. Make sure that you enter it correctly in upper and lower case.
4. Click on "Log in" to access the Admin Centre.

Navigation in the Admin Centre Dashboard

Microsoft 365 offers an Admin Centre Dashboard, a set of essential tools and settings. Here is a step-by-step guide to navigation:

1. Go to the Microsoft 365 portal and log in with admin credentials.
2. Click on the "Admin" icon on the left-hand side.
3. Take a look at the structure of the main page of the Admin Centre.

Step 2: Add users to Microsoft 365

To add a user to Microsoft 365 and assign them the appropriate user roles and licences, follow the second step of this guide.

Understanding user roles in Microsoft 365

Here we outline the different user roles in Microsoft 365:

Table with the different user roles in Microsoft 365, including corresponding descriptions and capabilities:

Select the appropriate user licence

Choosing the right user licence for Microsoft 365 is important:

Step 3: Enter user details and assign authorisations

To simplify the process of filling in user information, you should enter the details carefully and comprehensively.

Filling out user information

Entering user information is the key to providing details and granting authorisations.

1. ID: Start with name, e-mail address or user name.
2. Contact details: Telephone number and address are required.
3. Role: The assignment of a role is important for determining responsibilities and access levels.

Set user passwords and activate multi-factor authentication

Creating a secure user password and activating multi-factor authentication are essential steps for protecting user accounts.

1. Create a strong password: Combine upper and lower case letters, numbers and symbols.
2. Activate multi-factor authentication: This provides an additional layer of security.

Manage user roles and authorisations

The management of user roles and authorisations plays a key role in user details management. It includes the assignment of roles and the granting of authorisations.

• Role assignment: Defined roles for each individual person.
• Authorisation assignment: Access and activities based on the role.

Step 4: Checking user creation and access

To ensure the successful creation and access of a user in Microsoft 365, follow these steps.

Confirmation of user account activation

Confirmation of user account activation is essential!

1. Notify user: Send a confirmation email or notification to the user's registered email address.
2. Verify account: After clicking on the link/button, redirect the user to a verification page on your platform. Display a message confirming successful activation.

Testing the user login to the Microsoft 365 services

Testing the user login for Microsoft 365 is an essential step for smooth access and functionality.

1. Check the login information: Ensure that the user has the correct login information, such as username and password.
2. Check the Internet connection: Ask the user to check whether their Internet connection is stable.

Conclusion

To add users to Microsoft 365, you must follow the steps listed above.

In addition, new users should be informed of their login credentials and instructions for accessing Microsoft 365 to facilitate integration and maximise subscription usage.