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How to create a Microsoft 365 group: a step-by-step guide

The advantages of Microsoft 365 Groups

Microsoft 365 Groups are an excellent way to collaborate within organisations. They allow you to share files, Plan events and communicate with each other. You also get a virtual workspace where team members can access shared resources anytime, anywhere.

What is a Microsoft 365 Group?

Microsoft 365 Groups are a collaboration hub within Microsoft 365, bringing people, tools and content together. With Outlook, Teams, SharePoint and OneDrive, users can collaborate on projects, share files, chat, send emails, schedule meetings and more. With the integration of different applications, users can collaborate effectively and get the most out of each tool.

Advantages of a Microsoft 365 Group

Microsoft 365 Group offers many benefits that increase collaboration and productivity for companies. Advantages such as:

  • Smooth communicationTeam members can communicate and share information via a platform.
  • Efficient collaborationWork easily on documents, share calendars and create shared mailboxes.
  • Cross-platform accessAccess to files and collaboration across devices and platforms.
  • Increased securityConfidential data is stored securely in the group setting.
  • Simplified administrationManage settings, authorisations and user access for smooth workflows.

Create a Microsoft 365 Group

Creating a Microsoft 365 Group is a simple process that makes it easier for you to collaborate with your team. Here is a step-by-step guide:

  1. Sign in to your Microsoft 365 account.
  2. Click on the "App Launcher" icon in the top left-hand corner of the screen. Select "Outlook".
  3. In Outlook, click on the "New" button at the top left and select "Group".
  4. Name your group in the dialogue box and add a description if required.
  5. Click on "Create" to finalise the creation of the Microsoft 365 Group.

Further tips and best practices for managing a Microsoft 365 Group

Managing a Microsoft 365 Group requires additional tips. Here's what to keep in mind:

  • Set communication and collaboration guidelines for group members.
  • Organise documents in a logical and easy-to-understand way.
  • Use the calendar function for meetings, events and milestones.


Sign in to your Microsoft account and go to the "Groups" section. Click the "Create" button and fill in details such as the group name, description, privacy settings and membership. Enjoy features like shared mailboxes, calendars, file libraries and collaborative tools like Teams.

So create your own Microsoft 365 group to encourage collaboration! Enjoy streamlined communication, efficient project management and improved productivity with this feature from Microsoft.

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