A contact directory in the SharePoint intranet saves time when searching for contact details such as telephone numbers and responsibilities. It offers advantages for reception staff, distributed teams and field staff. With functions such as contact search, filtering by department and a sorting function, communication within the company becomes much more efficient. The SharePoint contact directory offers you all these benefits as a one-off investment.
Search and find contacts in SharePoint
A contact directory or telephone list in the SharePoint intranet offers the advantage that telephone numbers, e-mail addresses and responsibilities can be found quickly.
Use cases for a contact directory in SharePoint
A centralised overview of employee data offers great added value, particularly in the following use cases:
- For reception staff
- For teams that are spread across several locations
- For production, industry & trade fair construction
- For the field service
For example, reception can immediately find the right contact person for a specific topic in the list or an engineer in the office can directly find the right contact person in production to then call, email or contact them in the team.
SharePoint contact directory - our solution
The SharePoint contact directory is a powerful solution for the centralised management and provision of contact information within the Microsoft 365 environment. Thanks to full integration with SharePoint, Teams, Outlook and Azure Active Directory, data can be synchronised automatically, kept up to date and made available company-wide.
If you'd like to get a first impression, you can download a Request a free demo.
Examples of a contact directory in the SharePoint intranet
For a contact directory, we recommend a combination of search and filter options that are customised to the needs of the company.
An individual profile page contains further information about the person.
Users of the SharePoint intranet can manage and add to their profiles independently.
The following functions are included in the example:
Contact search
Allows you to search for contacts using all the information contained in the profile.
You can search by name, department or extension and the corresponding contact will be displayed.
Filter by company, division, departments
All employees of a selected department are included in the list.
Sorting function
Enables alphabetical sorting or sorting by extension number
With the SharePoint phone book, you can keep track of all important contact data in the company - clearly organised, centralised and accessible at all times. Whether internal teams or external partners: you can quickly find the right contact person without having to search for a long time or trawl through cumbersome Excel lists.
The data is automatically kept up to date without you having to maintain it manually. The phone book is integrated directly into your existing Microsoft system and works without additional programmes.
The SharePoint contact directory - your benefits at a glance:
1. direct connection to Azure Active Directory: Automated synchronisation ensures that contact information is always up to date - without any manual maintenance or exports. Changes in Azure AD are applied directly.
2. fully integrated in SharePoint (SPFx): The phone book runs directly in your SharePoint - without external systems, without media discontinuity. By using the modern SPFx framework, it is future-proof and fully embedded in your M365 environment.
3. powerful filter, search and sorting functions: Even large databases remain clearly organised. Users can find the desired contacts with just a few clicks - filtered by department, location or responsibility. Ideal for scaling organisations.
4. responsive interface on all end devices: Whether desktop, tablet or smartphone: the user interface adapts dynamically and ensures a consistent, intuitive user experience - without additional apps or tools.
5. one-off licence - no hidden costs: Transparent price structure: no subscription, no ongoing fees. The SharePoint phone book is offered as a one-off licence - optionally with an individual support and update package.
SharePoint intranet contact directory - A summary
A contact directory in your own SharePoint intranet is an important tool for enabling efficient communication within the company - no more long searches for extensions, outdated contacts or scattered Excel lists.
With the SharePoint contact directory you manage all contacts centrally and accessible to everyone - seamlessly integrated into Microsoft 365 services, user-friendly and flexible. Adaptations to specific company requirements and future extensions can be easily implemented - please contact us.
Contact us
Hi, I am Jérémie - SharePoint Developer & Consultant
A good configured and customised SharePoint has in Times from Remote Work a large Influence at the digital Communication and Co-operation in the Company. With pleasure support I You with the Configuration Your personal SharePoint Intranets.
0221 - 29245920
We look forward to your enquiry. We are ready for innovationyour growthsuccess.
German 
English
Hi I have read your blog its really informative