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How to open SharePoint in File Explorer: a step-by-step guide

OVERVIEW OF SHAREPOINT

SharePoint is a Microsoft tool used by organisations to make it easier for teams to collaborate and store documents in one place. Imagine you could view your SharePoint files like any other folder on your computer. You can! By linking a network drive, you can quickly access your SharePoint library.

Show SharePoint in File Explorer:

  1. Open your SharePoint site and go to the library or folder you want to link.
  2. Click on the menu bar and select "Synchronise". 

Synchronise SharePoint button

It's as simple as that! You will now see a new icon under "This PC" in File Explorer that corresponds to your SharePoint library or folder. You can easily move files between SharePoint and your local computer. To save time and effort, select "Reconnect at login" when mapping your network drive. This way, the connected drive will always be available when you log in to your computer. Now you can explore SharePoint like never before!

WAYS TO VIEW SHAREPOINT IN FILE EXPLORER

Synchronise SharePoint libraries with OneDrive for Business

To make SharePoint libraries accessible in File Explorer, synchronising SharePoint libraries with OneDrive for Business is the solution. Here are three simple steps:

  1. Log in to your OneDrive for Business account.
  2. Go to the 'Sync' button on the SharePoint ribbon and select the library you want to synchronise.
  3. Select where the library should be saved and hit 'Sync Now'.

Important: Manual intervention is still required to update files. To simplify synchronisation, Microsoft Flow or PowerShell uses automation tools. This guarantees prompt and accurate updates.

FIX SHAREPOINT ACCESS IN FILE EXPLORER

Common errors when accessing SharePoint in File Explorer

Here are some of the most common errors when accessing SharePoint in File Explorer and tips on how to fix them:

  • Access denied - No authorisations? Ask your admin!
  • Folder not found - Checks with PowerShell whether it has been deleted or moved.
  • Outdated Sync Client - An update can help.

Fixing SharePoint access problems in File Explorer

Here are 5 simple steps to solve access problems to SharePoint files via File Explorer:

  1. Check your internet connection and authorisations.
  2. Delete your browser cache, cookies and temporary files.
  3. Uses a supported version of Internet Explorer or Microsoft Edge.
  4. Deactivate "Automatically detect settings" in the Internet options -> LAN settings.
  5. If all else fails, contact your SharePoint admin or IT department for help.

CONCLUSION

There are many ways to reach your goal. The synchronisation of SharePoint document libraries in Windows Explorer offers many users the advantage that they can continue to work in their familiar environment and find the file they are looking for more quickly with the folder structures they have learned.

Portrait of Jérémie Constant, co-founder of Novalutions.
"SharePoint must simple work - with the right configuration, it works too!"
Contact us

Hi, I am Jérémie - Consultant for SharePoint Solutions

I understand that many Company, in particular the Users and User, initially Difficulties with the Utilisation from SharePoint show. But with the right Configuration, Migration strategy and simple understandable Training courses could I until now really each Users from SharePoint convince.  When you Questions have, stand I you with pleasure to the Disposal.

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Questions & Answers

Frequent Questions tostar 2SharePoint in the Explorer

How can I view SharePoint in File Explorer?

To display SharePoint libraries in File Explorer, you must first include the SharePoint libraries under "Map network drive". This allows you to manage SharePoint documents like normal files on your computer.

Leave a comment

  1. Hello, I have read the article but somehow I don't quite understand it. How exactly do you connect SharePoint in Explorer? And why does it sometimes not work with the login I ask myself?

  2. Hello I have a question about the article, is it just me or is opening SharePoint in File Explorer not as easy as described? Could you perhaps explain a little more about this? Thanks in advance.

    1. Dear Michaela, please write a detailed description of your problem to info@novalutions.deWe will be happy to help you 😉

  3. Nice article! One question about security: Is it really safe to open SharePoint in the file exploder? Could this cause problems?