In this article, we present several options for exporting your chats from Microsoft Teams and compare the pros and cons. While Microsoft's solution is slow and cumbersome and the manual export remains incomplete, our Teams Chat Exporter a fast, complete and simple chat export.
Efficient access to Teams chats: how to find important conversations quickly and easily
In modern companies, Microsoft Teams is a central communication channel - whether for project coordination, customer agreements or internal decision-making processes. But when crucial information is needed quickly, searching through chats, channels and files can become a real challenge. How can companies ensure that they have efficient access to relevant team conversations at all times? In this article, we explain various solutions, compare their pros and cons and finally show you the optimal choice for your company.
❌ Microsoft's official solution: Export Teams chats and media
Microsoft offers you a way to download chat histories, media and call logs.
To do this, you can log in with your Microsoft account at Export page and submit a request to export the desired data. As soon as the export is ready, you can download the file via a download link.
Advantages of this method:
- Comprehensive export of messages, media and call logs
- Official Microsoft solution secure and data protection-compliant
- No manual effort, as complete chat histories are saved.
Disadvantages:
- Export takes time as the request has to be processed
- No direct export from the Teams app, but via the Microsoft export page
- Community data not available if you have been removed.
This method is suitable for Complete data backups and offers a reliable way to systematically save chats. Unfortunately, however, this method is not suitable for quick or periodic backups.
✅ Our solution: The Microsoft Teams Chat Exporter - fast, complete and uncomplicated
For organisations that need quick and comprehensive access to Teams chats, our Teams Chat Exporter offers an efficient and reliable solution. In contrast to manual methods or the limited Microsoft export functions, our tool allows you to fully export individual and group chats, including attachments, images and documents - and in various formats such as CSV, PDF, HTML or JSON.
Advantages of our solution:
Complete export of all news and media, without tedious manual saving - - -
- Quick & easy applicationeven without IT knowledge.
- Flexible storage locally or in the cloud
- Direct integration into Microsoft Teams for seamless access.
- One-time investment, no running costs.
With a user-friendly interface and a clear workflow, our Teams Chat Exporter the ideal solution for Archiving, compliance and recovery of conversations - so that no more important information is lost.
Manual export (no longer possible in 2025)
Another option for saving Teams chats is the Manual export as PDF. To do this, open the chat, click on the three dots, select "Print" and save the file as a PDF.
Advantages of this method:
- Simple realisation without additional software or authorisations
- Quick backup of individual messages or short chat
- Completely free of charge, as no external tools are used
Disadvantages:
- No automatic storage of attachments
- Only visible chat content is recordedlonger runs require several exports
- Manual effort, especially for large chats
This method is particularly suitable for quickly backing up individual messages, but is less practical for extensive chat histories.
German 
English